Academic Senate Newsletter AY16-17 #2 (for Oct. 4, 2016)

New Senators React

Stacey & Clare; first Senate meeting
Stacey’s post: “Our First Academic Senate Meeting!”

Simone: “Was it everything you expected it would be?”

Stacey: “It was a lot shorter and more congenial than I expected!”

Senate meetings are likely to get longer, yet we can maintain the congenial atmosphere. I wonder how the new senators will react to their first opportunity to vote?

Agenda Overview

The full agenda and supporting documents are available via our Senate page. Review the minutes if you were unable to attend or would like to refresh your memory.

Prepare for a Vote

We do have one Continuing Business (aka “Second Reading”) item: the proposed Bachelor of Arts in Liberal Studies online completion degree. Please come prepared to discuss, debate, and reach an informed decision.

Flipped Presentations?!

That’s right! We’re asking all those requesting time in Senate to consider how they might most effectively get information to faculty, request feedback, and honor our desire to use our time well. That’s not new, but the messaging — and the offer of help — are enhanced. So, senators, now it’s on us to do our part before the meetings. Going forward, newsletters will contain links and references to material to review prior to the meetings.

Canvas Pilot 

Announcement by Jill Leafstedt: Teaching & Learning Innovations is embarking on a process to evaluate a potential replacement to Blackboard. Please view the video our team put together about the process. I will be available for Q&A via email or at the next Senate meeting. If you are interested in participating in the pilot, please complete this form.

Parking and Transportation Demand Management

Facilities Services and the Transportation and Parking departments have collaborated and hired an expert consultant (NN) Nelson Nygaard to do a Parking and Transportation Demand Management study related to campus planning for the future. A comprehensive set of presentation slides as well as a shorter overview are available in the Senate materials. The consultants and folks from Facilities Services will briefly flip through the overview and spend the remaining part of a 15-20 minute block collecting your feedback. Please review these materials so you’re reading to provide insightful feedback and questions.

Shorter Announcements (also flipped)

All documents supporting these announcements are available in the Senate materials

  1. CI Student Conduct Code: Regulations and CI process
  2. Call for Applications: Resident Directors in France, Italy, and Spain
  3. Housing: Faculty, Staff & Student Mixer, October 5th
Intent to Raise Questions

Questions raised in our first meeting involved maps of gender-neutral bathrooms and lactaction rooms, skateboard policy, and — though you thought we escaped without — parking! And we have responses!

Stacked parking garage
Autostadt Automated Parking Garage Towers


Chair “Office Hour”

Second iteration: Tuesday, Oct. 11, 1 – 2, outside the library. (Why? There are more perspectives, questions, thoughts to ponder, and great ideas out there than our Community (Half) Hours, Senate meeting times, and campus email processes could ever capture. I invite you to join me for coffee (or EABs) on non-Senate/ non-Senate Exec-Tuesdays as your schedules and time permit. I’ll announce a (shifting) time and location each time I post a newsletter. Ideally you’ll do most of the talking and I’ll listen.)

Chair Blog

I’ll work on posting things that may strike a chord with many faculty. I’d love it if you would share your thoughts in the comments, volunteer to guest-blog, etc.

Newsletter #2: last word

“It is better to debate a question without settling it than to settle a question without debating it.” Joseph Joubert

May I have time in Senate to…

Aligning Resources (Time) with Priorities (Discussion, Debate, and Making Decisions)

Senate in session, Sept. 9, 2016. Photo credit: Michael Berman

CI Faculty value collaboration with our colleagues around the university and appreciate efforts to inform and collect feedback from faculty. Yet as CI has grown, conditions have changed. When requesting time during Academic Senate meetings to address “the faculty,” please consider…

  • CI now has 133 tenure-track faculty and roughly 320 lecturers. Approximately 30% of the faculty are senators. Records indicate that during “high attendance” senate meetings, 11 – 12% of the entire faculty attend Senate.
  • We meet in person for Senate once every three weeks for a maximum of two hours. That makes time a precious resource, best used for discussion, debate, and reaching informed decisions.

Senate Exec will continue to allocate time for information-sharing sparingly. Consider providing information prior to Senate and requesting agenda time in-person for Q&A or feedback. Our colleagues in Teaching and Learning Innovations offer suggestions, a model of how this might be done, and offers of assistance, below. (Thanks, TLI!)

Tips and Ideas for Flipping your Announcements

  1. Create a short video. A video can quickly share your message and reach a large audience. It is easy to record a quick video using Zoom or to create a screencast of a presentation using Camtasia. Once you have the video recorded you can share a link from Zoom, YouTube or Dropbox. (example)
  2. Make relevant links and materials available online with context provided. Send links and context to meeting organizer (Senate Chair).
  3. If a video doesn’t seem like the right way to get your message out, create informational slides using Google Slides within CI Docs. Making slides within Google Slides allows for easy sharing. You can also allow others to comment within Google slides prior to the meeting. Here is an example of how Google Slides can be posted online and used before and after events to ensure everyone has access.

Need help flipping your announcement? Make an appointment in the FIT Studio for support. ; 805-437-3788

Fit Studio living room


CI Faculty Structure and Faculty Service Opportunities

The Counts

Convocation, August 25, 2016. I asked the audience to remember two numbers, 80 and 300. Both were undercounts of the number of service roles for a) tenured faculty, and b) all tenure-track faculty.

Undercounts? Let’s touch base again, now that I’ve included things like Program Personnel Committees and Disciplinary Search Committees, and done more work assembling disparate requests for faculty service.

391 service roles for senior tt faculty; 709 for all tt faculty. Evidence? This spreadsheet will always be a work-in-progress, but here’s the list as of Sept. 12, 2016.

Faculty Structure

Let’s take a look:

tt faculty by year of hire tt-fac-pie

So for all this to work out, each of the 122 available tt faculty member would take on an average of 5.8 service roles. (And of course, not all tt faculty are completely available, for health or other reasons.) These service roles include major commitments such as program chairs, mission center directors, chairing major senate and university committees, etc., yet do not include major grant work and some other things. Many of the service roles included do not pair well with other roles, let alone with 4.8 or more other roles.

Tentative Conclusion

It’s time to seriously reimagine how we do things. We can’t simply continue to expect the same few people to continue to take on more. And let’s not forget the primacy of working with students and of scholarship in the varied professional lives of faculty.

First step: Senate Officers are prioritizing university committees and will field calls and responses for volunteers on a priority basis.

Second step: Share this and related information; seek solutions university-wide.

Academic Senate Newsletter AY16-17 #1


What, When, Where?

  • What: the first Academic Senate Meeting of the year!
  • When: Tuesday, Sept. 13, 2016, 2:30 p.m. to 4:30 p.m. or until we finish… whichever comes first. Arrive early: Annual Senate photoshoot at 2:15 pm; Community Time (food! conversation!) starts at 2 pm.
  • Where: 1908 Smith, MVS Decision Making Center

Can’t make it?

If you’re teaching or otherwise know you won’t be attending Senate this semester, please help us make quorum by “opting out” of Senate. Send an email to Dave Daniels with the title “F’16 Senate opt out” and we’ll take it from there.

Agenda Overview

As always, you’ll find the full agenda and supporting documents via our Senate page.

Following reports from the president, the interim provost, and others with subjects of interest to faculty, we’ll discuss a proposal for an Online Liberal Studies Degree Completion Program. This proposal is included in the materials: prepare your comments and questions!

Two other items are included in the materials yet do not appear on the agenda:

  1. The Fiscal Policies Committee (AY15-16 version) is seeking feedback for their S’16 recommendations draft. A final version may appear later this semester as a proposed Senate Resolution: help them by providing feedback now, via this link. (The recommendations draft is embedded in this link as well.)
  2. The CSU Chancellor has asked campuses to engage in robust discussion of the report of the CSU Task Force on the Advancement of Ethnic Studies. Senate Exec expects that this discussion will involve many campus constituencies, including some Senate committees. You might be interested in the report: we hereby make it available to you.


Chair “Office Hour”

There are more perspectives, questions, thoughts to ponder, and great ideas out there than our Community (Half) Hours, Senate meeting times, and campus email processes could ever capture. I invite you to join me for coffee (or EABs) on non-Senate/ non-Senate Exec-Tuesdays as your schedules and time permit. I’ll announce a (shifting) time and location each time I post a newsletter. Ideally you’ll do most of the talking and I’ll listen… First iteration: Tuesday, Sept. 20, 2:30 – 3:30 outside the SUB.

Chair Blog

I’ll try to post things that may strike a chord with many faculty. (First planned post: a revision of the faculty structure and summary of service opportunities I shared at Convocation.) I’d love it if you would share your thoughts in the comments, volunteer to guest-blog, etc.

Newsletter #1: last word

“Discourse and critical thinking are essential tools when it comes to securing progress in a democratic society. But in the enaberjhani_larged, unity and engaged participation are what make it happen.”

― AberjhaniSplendid Literarium: A Treasury of Stories, Aphorisms, Poems, and Essays